Job Summary:

Reviews or help prepare financial components of grant proposals. Ensures adherence to funder’s requirements. Reviews proposed terms before organization accepts. Tracks financial aspects of grants as they as administered by programs. Prepares interim analyses and assures timely reporting to funders. Advises programmatic staff on expenditures related to funded programs. Interacts with finance staff of funders. Requires a strong knowledge of US federal grant management and reporting requirements.

Key Areas of Responsibilities:

Grants Management (40%)

Manage GMF’s portfolio of grants, contracts, and gifts, including their financial, reporting, and stewardship components.

• Ensure all new awards are set up correctly in the grants management system and notify all stakeholders the pertinent details of the grants.
• Track grant and contract deliverables to ensure organizational compliance.
• Provide financial reporting to the donor and internal customers.
• Ensure grants records are retained after-the-award as per funders’ specifications.
• Ensure proper close-out of awards as per funders’ requirements
• Prepare and submit the annual NICRA proposal package.
• Adjust prior year indirect cost recovery upon receipt of a new NICRA

Program Support (40%)

• Provide effective grants management support to GMF’s Civil Society programs
• Track USAID grant budget, obligations, periodic modifications, and actual expenses, and provide timely financial reports to the Civil Society programs
• Keep the programs aware of their burn rate and any potential overspending
• Ensure compliance with US Federal sub-recipient monitoring rules
• Submit timely Federal Financial reports such as SF425, and SF270 to seek reimbursements
• Assist in program/funder audits and in the grant-specific components of the organization's financial audits and the Single Audit.
• Keep abreast of USG grants management policies, update internal guidance documents, and provide required training to Program staff.

Revenue recognition (20%)

• Perform and direct revenue recognition procedures including invoicing and receivables.
• Ensure timely booking of revenue for GMF’s portfolio of grants and contracts
• Follow-up with programs about achievement of milestones and the related donor billing
• Direct the Accounts Receivable Technician to issue invoices and follow up of collections.
• Prepare revenue related annual audit schedules and support the audit process.

Knowledge and Skills Needed:

• Working knowledge of US government federal regulations regarding fiscal management of federal funds such as OMB 2 CFR Part 200, Federal Acquisition Regulations; USAID Acquisition Regulations.
• Experience with EU and other European donors.
• Experience working with and managing the oversight of multimillion dollar grants.
• Advanced proficiency in Excel and experience with accounting and CRM software.
• Demonstrated experience in problem solving and ability to find creative solutions.
• Demonstrated ability to work effectively under pressure and handle simultaneous tasks.
• Solid analytical capabilities and excellent data presentation skills and strong writing skills.

• Sound business judgment and ability to manage shifting priorities and competing deadlines to ensure accuracy and high-quality standards.
• Prior experience in an international, cross-cultural work environment is essential with willingness to work flexible hours on an as-needed basis to serve the needs of a global organization.
• Proficiency in other languages a plus, especially German, Polish, Romanian or French.

Education:

• Bachelor’s degree in economics, accounting, finance math or related field
• Minimum of five (5) years of technical grant management experience with US government issued grants, cooperative agreements, foundations, private and endowment funding

Salary: $92,539 - $115,674

We highly encourage individuals from underrepresented backgrounds to apply.? Historically, underrepresented groups include (but are not limited to) Black, Latinx/o/a/e, Indigenous, Asian, Arab, Middle Eastern, Pacific Islander, biracial, multiracial, female-identifying, the disability community, LGBTQIA+, and other marginalized identities.

Don’t meet every single requirement?? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.? At GMF we are dedicated to building a diverse and authentic workplace, so if you are excited about this role, but your experience does not align perfectly, we encourage you to apply.? You may just be the right candidate for this or other roles at GMF.?