Reports to: Office Manager

Position Overview: We are seeking a dynamic and motivated individual to join our team as a Trainee in Admin & Protocol Support at the Bucharest office of the German Marshall Fund (GMF). This is a unique opportunity to gain hands-on experience in a multicultural environment, supporting a range of activities from event coordination to office management.

Key Responsibilities:

• Event Planning & Coordination: Assist in the organization and coordination of the Bucharest Forum (October 24-25) and other smaller gatherings.
• Communications Support: Assist in drafting communications materials.
• Research: Monitor regional news and provide regular updates.
• Digital File Management: Organize and manage incoming digital files.
• Reception & Visitor Management: Oversee reception duties and manage visitor interactions.
• Inbox Management: Sort and organize email inboxes, flagging important messages for follow-up.
• Operational Support: Provide general operational assistance for the GMF Bucharest office.
• Office Task Coordination: Support the daily organization and coordination of office tasks.
• Logistical Support: Carry out various administrative and logistical duties as assigned.
• Supply Management: Monitor and order office supplies as needed.

Qualifications and Requirements:

• Educational Background: Enrolled in a Bachelor’s degree program or have completed a higher education degree.
• Familiarity with International Organizations: Prior exposure to or knowledge of international organizations is preferred.
• Language Skills: Fluency in English is mandatory, with excellent written and oral communication skills.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) is required.
• Attention to Detail: Ability to multi-task, perform under tight deadlines, and work independently with an eye for detail.
• Interpersonal Skills: Strong interpersonal skills and the ability to work effectively in a multicultural environment.

Traineeship Details:

• Duration: This is a part-time, paid traineeship lasting 6 months.
• Hours: The traineeship hours are 9:00 AM to 1:00 PM, with some flexibility.
• Start Date: Preferred start date is September 16th.
• Location: This role is based on-site at our Bucharest office.
• Mentorship: A dedicated mentor will be assigned to guide you through your traineeship, provide explanations, and answer any questions.

We look forward to receiving your application!